Reimbursment Process for INCO NCPs

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Who is entitled to a reimbursement of expenses?

Only officially nominated INCO NCPs/NIPs and only one NCP/NIP per country. Costs of experts replacing an official INCO NCP/NIPs will not be covered.


Reimbursement rights and conditions

  • All officially nominated INCO NCPs/NIPs shall be entitled to the reimbursement of their air ticket from their country of origin to Athens. This travel must be organised, trying to benefit from the most economical travel rates.

  • INCONTACT partners will not be reimburshed with this procedure. INCONTACT partners will utilise the resources available under their INCONTACT budget.

  • Duly appointed INCO NCPs are also entitled to a daily allowance, that covers local transport and other personal expenses. The daily allowance will be 30€ for the days where meals are offered by the Conference Organising Committee and 60€ where no meals are offered. In case of prolongment of the trip for personal or recreational reasons, daily allowance will not be granted for the extra days. An additional accommodation allowance and/or daily allowance may, exceptionally, be paid if prolonging the stay, would enable you to obtain a reduction in the cost of transport worth more than the amount of these allowances.

  • Important notice: It is standard procedure to reimburse the guests after the completion of the trip and after the receipt of all of the below mentioned documents in each case. Failure to provide the Conference Organising Committee with the required documents may result to non-reimbursement.

    Required documents for the reimbursement on a personal basis

  • Air ticket (the original or a printout, if it is electronic)

  • Proof of payment of the ticket (Invoice and/or receipt)

  • Original boarding passes

  • Original invoice for the hotel expenses (Accomodation & breakfast only , up to a maximum of 130€ for a single room)

  • Personal bank account (Bank account holder's name, IBAN Nr, swift code)
  • Copy of the passport

  • All documents should be sent by courier or registered mail to:

    Ms Christina Karlou

    PRAXI / HELP-FORWARD Network

    4 Zalokosta Str., 106 71, Athens, Greece

    Tel.: (+30) 210 36 07 690

    Fax: (+30) 210 36 36 109

    e-mail: karlou@help-forward.gr

    www.help-forward.gr

    Required documents for the reimbursement through your host organisation

  • Original invoice from the host organisation claiming the sum of the expenses. The invoice should be drawn to:

    Foundation for Research and Technology - Hellas

    N. Plastira 100,GR-70013, Vassilika Vouton

    Greece

    VAT Nr: EL 090101655

  • Copy of the air ticket

  • Copy of the proof of payment of the ticket (Invoice and/or receipt)

  • Copy of the boarding passes

  • Copy of the invoice for the hotel expenses (Accomodation & breakfast only , up to a maximum of 130€ for a single room)

  • Host organisation's bank account (Bank account holder's name, IBAN Nr, swift code)
  • Copy of the passport

  • All documents should be sent by courier or registered mail to:

    Ms Christina Karlou

    PRAXI / HELP-FORWARD Network

    4 Zalokosta Str., 106 71, Athens, Greece

    Tel.: (+30) 210 36 07 690

    Fax: (+30) 210 36 36 109

    e-mail: karlou@help-forward.gr

    www.help-forward.gr

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